Today’s market is brimming with outsourcing companies specializing in various fields, with IT outsourcing being one of the most popular. In Poland, nearly 22% of such enterprises operate in the IT sector. So, how can you select the best one for your needs?
This article serves as a handy guide for anyone in search of the right IT outsourcing company.
Step 1: Define Clear Goals
Before you choose the right firm, set clear objectives and determine the tasks you wish to delegate. Well-defined plans and business goals enable you to identify the role a new outsourcing partner will play in your organization. A clear direction simplifies the process of finding the best candidate and designating the duties to be outsourced.
Tip: Delegate tasks in areas where you lack knowledge or experience. This approach saves time, avoiding the need for extensive learning and minimizing mistakes. The saved time can be redirected toward other essential activities or simply for relaxation.
Big Company or Smaller Team?
Selecting the right outsourcing company involves more than you might think. One dilemma is the size of the company. Is it better to collaborate with smaller firms or larger corporations? Both types have their advantages and disadvantages.
Smaller Company:
- Faster communication due to a smaller customer base.
- An individualized approach.
- Efficient delivery of specialists with niche technologies.
- A potentially more cost-effective option.
Big Supplier:
- High standards of work but may have strict rules that could extend the project timeline.
- A greater number of experts and knowledge in popular technologies.
- Potential for higher costs.
The choice often relates to the duration of the collaboration. For long-term projects, larger enterprises with a broad range of specialists may be preferable, while shorter, smaller projects might suit smaller firms. Ultimately, your comfort in working with them should guide your decision.
Examine How the IT Outsourcing Company Operates
Once you’ve identified a few potential companies to work with, conduct thorough research. Understand their work processes and gather opinions about them. Ensure that each of your selected companies has experience in the areas you need assistance with. It’s pointless to hire a firm that can’t provide the help you require. Explore their website and look for case studies, recommendations, or examples of completed projects.
Be cautious not to accept everything you find on their website at face value, as websites can be misleading. Verify the company’s existence and request a meeting to discuss important matters before formalizing any agreements.
Consider the Costs
The determining factor in choosing a company often comes down to costs. However, it’s essential to remember that costs may not necessarily reflect the quality of service. Sometimes, paying more ensures that your outsourced tasks are completed with precision.
Keep in mind that collaborating with an IT outsourcing company is cost-effective and can lead to substantial savings. Before finalizing the collaboration, carefully analyse all costs.
Companies may offer different payment solutions, such as the time and material payment model, where you pay for the exact hours worked on your project. Some prefer this approach, while others opt to pay for entire projects upfront. Selecting an IT outsourcing company can be complex, but the benefits are worth it. Delegating tasks frees up your time for other essential endeavours.
If you have any outsourcing questions, feel free to reach out. Also, consider tuning into our podcast, Startup Stories, in your spare time, where we explore the intricacies of startups and what makes them thrive.